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8 ways an enterprise visitor management system increases workplace security

8 ways an enterprise visitor management system increases workplace security Photo

2020’s COVID-19 pandemic has shaken the workplace security industry to its core. 

With 92% of professionals stating that physical workplace security is of greater strategic importance now than it was before the pandemic, organizations everywhere are questioning how they best can increase workplace security and devise a comprehensive on-site operations strategy.

Potential disease transmission has now become top of mind for every person entering a lobby or attending an event. While professionals were previously more concerned about identifying and securing visitors, contractors, and vendors entering the premises, employees have now become an important part of the mix - and with it comes the need for increasing workplace security.

Do you know who is walking through the door? When are they coming and going? If an employee tests positive, do you know who else they came in contact with on premises at what times and dates?

Thankfully, technology is advancing quickly to close the gap between risk and reality. In fact, 89% of industry professionals report that an enterprise visitor and employee management system creates a safer working environment.

A cloud-based enterprise visitor and employee management system enables organizations to customize and streamline the visitor and employee experience in offices or at events.

Companies can manage multiple locations in one central admin platform and tailor the sign-in based on who they are and why they are there. With a customizable enterprise visitor and employee management system, organizations can increase workplace security, elevate operational efficiency, as well as capture and leverage more data.

How can an enterprise visitor management system increase workplace security at your facility?

If you're still using a paper logbook, the first step to increasing workspace security is to get rid of it! It is inefficient, jeopardizes data and physical security, and increases the risk of disease transmission. 

If you've already moved on to a visitor management system, make sure it is configured to support enterprise security requirements and comes with features like touchless sign-in, contact tracing, and capacity management.

Here are 8 ways to increase workplace security with effective visitor management:

  1. Reduce risk of disease transmission
    Paper logbooks are inefficient, expose sensitive data, and do not reduce the risk of disease transmission. Enterprise visitor management systems come with advanced functionality such as touchless sign-in to help you understand who is entering the building and consolidate information on one central platform.
  2. Contact tracing across multiple buildings
    An enterprise visitor management system can access a detailed view of all recorded individuals. It captures personal details entered for each individual coming in the doors, as well as dates of historical visits to be used across the organization.
  3. Enable visual identification
    Take photos of your guests and ID cards for visual identification. Automatically print visitor badges at check-in to ensure visitors are identifiable while onsite.
  4. Screen visitors against watchlists
    Differentiate between wanted and unwanted guests with background checks. Screen visitors against custom internal or third-party databases to identify risk and automatically notify security personnel.
  5. Send instant security alerts
    Trigger automatic notifications to hosts when an unwanted visitor checks in or fails the health and safety pre-screening protocol.
  6. Streamline frontline operations
    Require them to follow PPE instructions and other safety procedures like signing NDAs, waivers or other legal documents as part of the sign-in process.
  7. Educate on safety procedures
    To ensure important safety information is communicated effectively to visitors and contractors, incorporate safety training videos during check-in, or include an emergency exit map in the notification emails.
  8. Improve your emergency response plan
    In case of emergency, instantly access the enterprise visitor management system from any browser for a roll-call view and send alerts for evacuation to those still present onsite.

Organizations are responsible for complying with these heightened security and safety regulations in light of the COVID-19 pandemic. Recognizing the importance of enterprise visitor management in increasing workplace security will allow companies to prevent security breaches and be prepared for emergencies.