Vaccination policy enforcement

Implement and enforce your vaccine mandate.

Employers need to effectively implement return to work and safe entry policies that include vaccination policy to protect their entire workforce.

Illustration - employee angry
90.6% of employees would take action if their employer fails to create a safe on-site work environment.

As employers gear up to return employees to work, many businesses are considering vaccination mandates as they balance regional vaccine mandates and their duty of care to their employees.

Https://tractionguest.com/wp content/uploads/Group 13.jpg
public transportation - woman wearing a mask
Duty of care

Establishing a vaccination policy is just the beginning. Be prepared to manage the implementation, enforcement, and exceptions.

While many employers want to ensure safe environments for ongoing or returning employees, region-specific or corporate mandated vaccination policy can carry many legal implications, compliance, and operational concerns. Employers face an obligation to protect their employees health and safety, while respecting privacy and enforcing any policy in an unobtrusive, auditable, and secure manner.

Employers looking to meet the highest Duty of Care standards for their employees need to do more than just create policies, they need to effectively operationalize and enforce them throughout the workforce.

Return to work

Creating a safe workplace for all.

Vaccination policies are complex, with some employees willingly providing proof of vaccination, while others are unable or unwilling to provide proof. As part of a robust safe entry plan, you’ll need to consider vaccinated and unvaccinated individuals across multiple cohorts.

Who should be included in a vaccine policy?

Illustration - traditional employee

Traditional employees
Full-time workers that require access to shared workspace daily to complete their jobs.

illustration - hybrid staff

Hybrid staff
Part time, contingent, or even full time staff who will only be in your facility ‘occasionally’.

illustration - contractor

Contractors
Specialized workers (technicians, delivery staff, etc.) that require access to shared spaces, but only when requested by employees.

illustration - external visitor

External visitors
Anyone required to visit the workplace for personal or professional reasons.

Managing unvaccinated

Managing vaccinated and unvaccinated individuals in the workforce with multi factor health screening.

Not all employees will be able or willing to be vaccinated and regional legislation or corporate policy may disallow those individuals from accessing the workplace. Managing escalations and exceptions for these individuals is even more critical. Your systems may need to automatically interrogate for alternate health controls, such as weekly negative Covid tests, health questionnaires, mandatory masking or other hygiene education protocols.

vaccination policy corporate handshake

Multi-Factor Health Screening

icon - paper with check-mark

Personal AttestationsFor many organizations a simple attestation form may be sufficient. This can be implemented in alignment with other HR policies and tracked for audit or follow up.

icon - paper with QR code + phone with picture

Proof of vaccinationCapture images showing proof of vaccination including QR codes, passports, CDC cards, and other regionally accepted formats.

icon - multiple boxes in zigzag alignment

Automated health screeningNotifications of required negative tests and health screening questionnaires can be automated to reduce administrative stress and provide alternate/additional levels of control.

icon - note with a magnifier and checkmark

Exemption notesFor those individuals who are medically unable to be vaccinated, capture proof of exemption as appropriate.

icon - paper + covid crossed in red

Negative testFor unvaccinated employees, alternate data like negative COVID tests can be collected – and automatically scheduled for expiration.

Empty office
Compliance standards

Complex policies are being set by businesses to mitigate health risks.

Businesses are deciding independently to set vaccine mandates for the health and safety of their employees, customers, and communities, or to meet government or industry specific requirements. These complex policies require members of the workforce to meet employer based compliance standards to provide proof of vaccination or negative tests to gain access to shared workspaces. The decision to establish these policies comes after heavy thought about employee privacy and the possibility of losing employees due to non-compliance, while also maintaining brand reputation and avoiding being the cause of community outbreaks.

Empty office
Workforce Security Platform

Return to work safely with Traction Guest.

To keep your workforce healthy and safe, while maintaining your Duty of Care responsibilities to protect employees, Traction Guest’s Workforce Security Platform can be an integral part of your return to work and vaccination policy. With our platform solution, mitigate the risks of a workplace outbreak by managing your return to work policy with an automated visitor management system and formalized health and safety controls.

Multi-factor health screeningProvide your workforce with flexible, but compliant options to demonstrate their readiness for safe entry.

Capacity managementProgram capacity limits into shared workspaces to limit exposure and ensure compliance is met during the registration process.

Adaptable workflowsEnsure that results from your screening program are available to demonstrate your effectiveness to regional authorities, internal stakeholders, and executives.

Controlled data protectionAutomatically flag individuals of concern for escalate engagements or whitelist those with appropriate health credentials to expedite future entry.

Audit readinessCreate location specific workflows to operationalize your organization’s policies and easily adjust these as policies change.

Watchlist managementLimit access to sensitive medical or personal data with hierarchical permission. Gather and maintain only the information you need to have on hand through advanced data retention policies.

Related resources.

Bondulle case study cover

Standardizing employee screening and safety policies across global locations.

As workplaces re-open globally, employers are navigating a number of legal and ethical quandaries.

Read more

Bondulle case study cover

Considerations for thermal scanning playbook.

As businesses are planning their re-opening strategy, using thermal imaging equipment to detect Covid-19 is becoming a widely discussed countermeasure.

Read more

Bondulle case study cover

Physical reopening strategies.

Prepare your on-site strategy with confidence for a safe return to work.

Read more

Join 100s of other enterprise organizations and reimagine your workforce security
with Traction Guest.