Vaccination policy

Vaccine verification workflow & SMART® health card integration.

Leveraging Traction Guest’s SecureFlow technology and a SMART® Health Card integration, organizations can collect vaccine attestations in a secure manner, choose the amount of verification needed to analyze and validate the information for accuracy, to approve or deny the person from physical access.

Kiosk with sing-in app and multiple screens showing health questionnaire, visitor picture and vaccination card QR code
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90.6% of employees would take action if their employer fails to create a safe on-site work environment.

As employees return to work, many businesses are considering vaccination mandates, as they balance regional vaccine mandates and their duty of care to their employees.

A complete workflow.

From the visitor experience with providing proof of vaccination, to the administrator setting up the proof of vaccination workflow for specific locations based on constantly changing government mandates.

Vaccination smart card demo
administrator communicating with two different stakeholders

Non pre-registered visitor arrives for check-in

The visitor arrives at the main lobby to check-in but doesn't have a pre-registration QR code. They are asked to use the kiosk to register.

administrator communicating with two different stakeholders

Health questionare & proof of vaccination

The visitor is prompted to answer the health attestation questionnaire and needs to provide proof of vaccination.

administrator communicating with two different stakeholders

Scanning SMART® health card

The visitor takes out their phone and searches for the SMART® card. With the QR code ready, they scan it using the kiosk to authenticate the card.

administrator communicating with two different stakeholders

Check-in is concluded

The vaccination information is verified to the system requirements, with a pass or fail. The check-in is concluded with success and the visitor can enter safely.

administrator communicating with two different stakeholders

New government mandates for proof of vaccines

Administrator learns about new government mandate for proof of vaccination for visitors and employees. Logs into Traction Guest to update the kiosk experience.

administrator communicating with two different stakeholders

Health questionnaire & proof of vaccination

System administrator modifies the sign-in kiosk experience to add any new health questions required, and adds the proof of vaccine request.

administrator communicating with two different stakeholders

Trigger a watchlist of people based on screening

On the workflow triggers screen, the administrator creates a specific trigger to watchlist people who pass or/and fail the health and vaccine check.

administrator communicating with two different stakeholders

Communicate changes to stakeholders

After updating the kiosk, the administrator informs the security manager of the locations affected and informs other stakeholders of the new compliance updates.

Workforce Security Platform

Return to work safely with Traction Guest.

To keep your workforce healthy and safe, while maintaining your Duty of Care responsibilities to protect employees, Traction Guest’s Workforce Security Platform can be an integral part of your return to work and vaccination policy. With our platform solution, mitigate the risks of a workplace outbreak by managing your return to work policy with an automated visitor management system and formalized health and safety controls.

Multi-factor health screeningProvide your employees and visitors with flexible but compliant options to demonstrate their readiness for safe entry, including vaccine attestations to approve or deny from physical access.

Capacity managementProgram capacity limits into shared workspaces to limit exposure, and ensure compliance is met during the registration process.

Adaptable workflowsEnsure that results from your screening program are available to demonstrate your effectiveness to regional authorities, internal stakeholders, and executives.

Watchlist managementLimit access to sensitive medical or personal data with hierarchical permission. Automatically flag individuals of concern or whitelist those with appropriate health credentials to expedite future entry.

Controlled data protectionAutomatically flag individuals of concern for escalated engagements or, whitelist those with appropriate health credentials to expedite future entry.

Audit readinessCreate location specific workflows to operationalize your organization’s policies and easily adjust these, as policies change.

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Duty of care

Establishing a vaccination policy is just the beginning. Be prepared to manage the implementation, enforcement, and exceptions.

While many employers want to ensure safe environments for ongoing or returning employees, region-specific or corporate mandated vaccination policy can carry many legal implications, compliance, and operational concerns. Employers face an obligation to protect their employees health and safety, while respecting privacy and enforcing any policy in an unobtrusive, auditable, and secure manner.

Employers looking to meet the highest Duty of Care standards for their employees need to do more than just create policies, they need to effectively operationalize and enforce them throughout the workforce.

Return to work

Creating a safe workplace for all.

Vaccination policies are complex, with some employees willingly providing proof of vaccination, while others are unable or unwilling to provide proof. As part of a robust safe entry plan, you’ll need to consider vaccinated and unvaccinated individuals across multiple cohorts.

Who should be included in a vaccine policy?

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Traditional employees
Full-time workers that require access to shared workspace daily to complete their jobs.

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Hybrid staff
Part time, contingent, or even full time staff who will only be in your facility ‘occasionally’.

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Contractors
Specialized workers (technicians, delivery staff, etc.) that require access to shared spaces, but only when requested by employees.

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External visitors
Anyone required to visit the workplace for personal or professional reasons.

Managing the unvaccinated workforce

Managing vaccinated and unvaccinated individuals in the workforce with multi-factor health screening.

Not all employees will be able or willing to be vaccinated and regional legislation or corporate policy may disallow those individuals from accessing the workplace. Managing escalations and exceptions for these individuals is even more critical. Your systems may need to automatically search for alternate health controls, such as weekly negative COVID tests, health questionnaires, mandatory masking or other hygiene education protocols.

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Multi-Factor Health Screening

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Personal AttestationsFor many organizations a simple attestation form may be sufficient. This can be implemented in alignment with other HR policies and tracked for audit or follow up.

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Proof of vaccinationCapture images showing proof of vaccination including QR codes, passports, CDC cards, and other regionally accepted formats.

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Automated health screeningNotifications of required negative tests and health screening questionnaires can be automated to reduce administrative stress and provide alternate/additional levels of control.

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Exemption notesFor those individuals who are medically unable to be vaccinated, capture proof of exemption as appropriate.

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Negative testFor unvaccinated employees, alternate data like negative COVID tests can be collected – and automatically scheduled for expiration.

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Compliance standards

Complex policies are being set by businesses to mitigate health risks.

Businesses are deciding independently to set vaccine mandates for the health and safety of their employees, customers, and communities, or to meet government or industry specific requirements. These complex policies require members of the workforce to meet employer based compliance standards to provide proof of vaccination or negative tests to gain access to shared workspaces. The decision to establish these policies comes after heavy thought about employee privacy and the possibility of losing employees due to non-compliance, while also maintaining brand reputation and avoiding being the cause of community outbreaks.

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